STAG Cumbernauld 2015 Thank-yous & Reports

Full Reports below. Thank-you for your support.

Thank-you to everyone who competed over the weekend & to those who also offered their invaluable assistance.

Acknowledgements I maintain this is a TEAM effort.
STAG members who were available to help Lynsey, Gerry, Lizzie, Jim, Peter & John.
Controllers - Andy & Blair.
Cumbernauld Academy Staff - Mr.Cairns (HT), Willie & Janice - Janitors.
Car parking - Jim, Peter & John
Registration - Lynsey, Lizzie, Lorna & Lynn.
Computing - Robin & Sheila.
Starts - USOC & GUOC
Road Crossing Marshall - Gerry
First Aid Provision - St.Andrew’s Ambulance Corps.
Control Collecting after Sprint Race - Ian, Eileen, Kirstin, Mark & Rachel.
Control Collecting after Middle Race - USOC & GUOC.
Control Collecting after Urban Race - Paul, Michael, Jon, Patrick, USOC & GUOC.
Start Clocks - Ted
Father Campbell, Sacred Heart Church & Mr.Nicolson of Kildrum Manse, Police Scotland, Nathan, Pat & Steve of Stirling Surveys & Richard from Pymmwenn Printing.

Organiser / Planner’s Report
Having invested substantial funds in the new Cumbernauld Map it has to be used. The concept of a Triple Event evolved as I doubt folk would come for just a Sprint Race on its own. Planning is the best bit for me & once Highland 2015 was away the job began in earnest.

Signing up Andy (SOUL Guru) & Blair (Terry controls TT - Blair controls Glencryan:) ) early on worked a treat. Special mention for Andy that he had to take Michael & Caitlin in his car on both Saturday & Sunday when checking sites.

Andy says below he should take responsibility for the minor errors but I do not agree. If you know anything about Sportident you need to clear the back up on Start, Finish, Check before each event. I just didn’t synchronise these with the Timemaster but I did the other STAG 31 > 79 units & SOA 100 > 169 immediately after clearing the units above. I had a 6th sense on the Saturday that I had forgotten to do something. I have learned over the years that it is impossible for The Controller to check every aspect of any event. We are amateurs with a professional attitude but mistakes do & will occur.

Having the wrong setting on the SI boxes was completely new to me but I now know this is something that needs to be checked.

SOUL 9
In order to accomodate the use of different underpasses I had to create 5 separate Condes files from the original Master file. After the proof copies arrived we agreed that using Control 57 on Course 3 would present problems & sitting at this computer we deleted “57” but forgot to remove the instruction linked to “35” which was being used on Courses 1 & 2. My apologies.

Hopefully STAG will return to the Urban Utopia of Cumbernauld & maybe Glencryan in Spring should be more runnable.

Controllers report – bto SOUL 8 and 9 Cumbernauld
Terry puts an amazing amount of work into these events, and always manages to get the most out of a relatively small support team. With WOC/S6D and more recently the Glasgow Parks Champs taking precedent its only really in the last month or two that the two separate urban races have taken shape. A challenging timescale for a weekend of races!

Once the event centre was confirmed and the two urban race areas identified, the map (the overall size of which is huge) needed a bit of refining. The technique of importing the base map from existing data sometimes leaves you with too much detail – pavements, steps etc – and a bit of work had to be done to make parts of it legible at 1:4000.

One issue with the event centre location was that it was difficult to plan two urban M/W 12 – courses without several manned road crossings. In the end we agreed to use the urban race on the Saturday as it required a control in the church grounds which the planner couldn’t use on the Sunday. Some further mapping of the school grounds was required to produce the map for course 7 on Sunday.

We encountered a number of problems on the Saturday which were all to some extent or another preventable and for that I apologise and take full responsibility.
1. The start/finish units had not been synched to the rest of the units and were still on BST not GMT following the Tinto Twin. This was something that should have been checked by me during the week before the event but unfortunately time did not permit. I did not notice this issue when checking/waking the units on the morning of the event. Robin and Sheila Strain did a sterling job of detective and restorative work on Saturday night addressing both this and issue 2 below.

2. Some of the units for the event had been reprogrammed to be check and clear stations for Highland 2015 and had not been reset to normal units. Again this probably should have shown up in checks on the day – it was not an issue that I had come across before or was looking for. This is the main reason for the lack of splits for many runners. Robin and Sheila were able to interrogate the units to confirm competitors registering punches there and most runners with missing splits were reinstated automatically using this evidence.

3. A number of runners noted that the wires securing the SI units made it very difficult to register a punch. Although this system has been successfully used for several urban races previously, with hindsight it probably is not suitable for a sprint race. The planner was able to alter the securing system sufficiently to significantly improve this for Sunday.

Following reinstatement of the majority of runners on evidence from the SI units, there were 5 remaining mispunches. In view of the issues with punching the organiser and controller agreed to take a flexible view with any competitor who reported they had attempted to punch the unit provided their split times were consistent with this. 3 competitors were spoken to by the controller directly and reinstated on that basis. I understand the two remaining competitors and advised that they did mispunch and we thank them also for their honesty.

Sunday’s race was a much sunnier affair all around. There was an issue with an incorrect instruction to use underpass on one course which was amended as soon as it was reported but which must have confused a number of competitors. My apologies for this. This came about as a result of the controllers request to the planner to remove a single control from across the main road on the grounds that there was a much faster route across the main road which we did not have the resource to police.

I hope you all enjoyed your visit to the home of Gregory’s Girl (sadly Abronhill High School - just off the map to the east – is no longer in use).
Andy Paterson
CLYDEside Orienteers
Controller (bto SOUL 8 and 9)


Leg 2 - Glencryan Middle Race - Controller’s Report - Blair Young - TINTO
Always a pleasure controlling a STAG event and with Terry being both the planner and organiser this was no exception.
Glencryan is a rough area to negotiate and at this time of the year with the undergrowth still to be flattened by a few heavy frosts, the going throughout the area was always going to be tough.
Well done to everyone who completed their second run of the day.
I am sure that Terry will give us all an opportunity to run around the area in the Spring when the going should be much easier.
A big thank you to Robin and Sheila for all the work they continue to do for Scottish Orienteering and to the students of Glasgow and Strathclyde who manned the start and brought in the controls.

Blair

Posted on 02nd Nov 15
by Terry O'Brien

 

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